Business processes have become efficient due to the adoption of information systems. Companies aim at scaling down the cost of production while at the same time improving the consumers’ satisfaction. Before adopting a given system, business, or user should identify the needs to ensure that the system is aligned to the expected outcomes. The process, therefore, involves different stakeholders who are directly affected by the system. For a successful adoption and implementation of an information system, the priorities of a given project should be prioritized since this will inform the structural and organizational adjustments that are necessary to deliver effective outcomes.
Discussion
There are various ways in which a user can be involved in the activities of building and developing a successful information system. First, it is noteworthy that the user envisions what he/she thinks is the best mole of business or approach to the delivery of services. The imperative aspects that can lead to the sustainability of the business can only be generated by the user depending on the experience that he/she has had in the industry. Therefore, the user is a primary member of the team that seeks to develop a given information system (Aydin et al., 2007). When deciding on the most appropriate system for a given business, the information presented by the user is a primary consideration. It is noteworthy that although developers may have existing frameworks for the information systems that they believe are applicable in different settings, they have the liberty of modifying them to suit the needs of a given projects
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The static model can be an imperative tool for the user to prioritize the needs of the project. This, however, requires a comprehensive acquaintance with all the processes involved in a project. By identifying the aspects that need to be captured in all the phases, the developers can recommend the most useful tools that can deliver the outlined outcomes by the user. However, this also required a set of personality traits which have been identified by Aydin et al. (2007)as crucial to the development of successful information system
According to Siau et al. (2010), a user has to be open to suggestions. The numerous developers in the market and the myriad of options for the projects require an individual who is open to the available options, although one may have a recommended model, and it is noteworthy that developers may find it imperative to make changes by introducing a contemporary approach. By being open and flexible, a user gets the opportunity to learn about the different premises of the available systems and their implications on the project. However, this should not be construed as an explicit risk taking (Siau et al., 2010). The rationale for this is that users are deemed to have the interests of their businesses or projects at heart. Therefore, they are likely to go for the system that proves to be the most profitable and applicable. The risk was taken, therefore, is said to be calculated.
Users can also be crucial in the development of efficient information systems by being knowledge and having previous experience in the application of the systems in projects. The rationale for this is that the developers would be more productive when working with an individual with basic knowledge of what they want. Although they may not be well oriented with the detail of development, having a broad knowledge of the options available in the market and their advantages would give them a strong bargaining point we working with the developers(Siau et al., 2010). This would also be imperative when solving the problems that arise from the needs of the system and the project. When solving problems from an informed perspective, the user and the developers can work together to ensure that any changes made in the project to the system for them to be more efficient and to accommodate do not have detrimental implications on the expected outcomes.
Systems are efficient when the software development methodologies and the project management work together for the benefit of the information systems and the projects. This primary goal can be idealized through the application of various strategies. First, through adaptation, the stakeholders can develop an efficient system that works well for the projects. For since the agile methodology can be modified to suit the changing circumstances of the projects. In the development of agile systems, the modification is defined as the ability of a system to be adopted in a different setting to achieve the required objectives (Aydin et al., 2007).
This would provide an opportunity for the developers to come up with an efficient system that suits the needs of the project. This approach has a double-edged advantage. In addition to ensuring that a project achieves its goals efficiently, it gives the developers an opportunity to test new applications and possibilities which are circumstance-specific. Such knowledge could be imperative in future when they may be faced with somewhat similar circumstances.
Secondly, the information systems and the project management teams can be said to be complementary. The information systems present a positivist view of natural sciences that are utilized in achieving procedural activities. Project management, on the other hand, represents the social needs of the involved stakeholders in the process of achieving the objectives (Aydin et al., 2007). The systems provide the infrastructure and the models while project management seeks to understand how a method and its components affect the users. Therefore, the two can work in tandem when the project management makes its intention known to the system developers. Research indicates that stakeholders tend accepting information systems that follow the expectations of the management.
The project management team can add life to this association by ensuring that the skills that the stakeholders have are current according to the demands of the market. The rationale for this is that system developers would be more productive and responsive when working with individuals who understand the specific needs of their projects. This would also result in effective evaluation breaks which assess the proposed systems and criticize them with the intention of making them more efficient about the project in question.
The system adopted for a given project should be aligned with the organizational goals and objectives. It is the role of the project management to ensure that this correlation is not overlooked and this can be achieved in various ways. First, this form of a tandem can be accomplished by identifying and defining the context of the project. Each project should have it on objectives that should be made known to the team that is developing the system. It is noteworthy that the objectives of a project are tied to the overall organizational goals. Therefore, a system that meets such needs would contribute to achieving the organizational goals.
The project team can utilize prototyping when adopting information systems to ensure that they align with the goals of the projects and consequently the objectives of the organization. Prototyping involves applying a system to a set of phases to test its applicability and ability to deliver the expected outcomes (Aydin et al., 2007). The move has been identified as critical in prioritizing the need for the projects by assessing the implications of the proposed system on the various phases. Before a full adoption and application, the team’s gets get an opportunity to point any shortcomings which may be observed in the system. Most of the system frameworks are easily modified, and the results of prototyping can inform this.
A systems alignment to the organizational needs and effectiveness can also be achieved by applying the Extended Suitability and Risk List. The model is imperative to characterize the projects and their specific needs (Aydin et al., 2007). The information is imperative provides primary data on the most appropriate system that would be in tandem with the particular needs of different projects. The sustainability of the projects contributes to the viability of an organization. The ESRL assists in assessing the usability of the proposed system by evaluating the required skills and their availability in the organization. The nature of the objectives may require making changes in the organization or project staff as informed by the suitability risk list. However, this may be necessary since it would point out any gaps in achieving the objectives in the organizations that may hinder sustainability of a project.
Conclusion
Summarily, for an efficacious adoption and employment of an information system, the primaries of a given project should be highlighted since this will inform the structural and organizational modifications that are indispensable to deliver practical outcomes. The development of efficient information systems requires the input of different stakeholders who take part in the implementation of a given project. The project team and the developers should work harmoniously to complement each other. The systems should also be easy to modify to suit the project needs. However, this requires the users to be clear on the requirement of their ventures.
References
Aydin, M. N., Harmsen, F., van Hillegersberg, J., & Stegwee, R. A. (2007). Adaptation of an agile information system development method. In Research Issues in Systems Analysis and Design, Databases and Software Development (pp. 54-88). IGI Global.
Siau, K., Long, Y., & Ling, M. (2010). Toward a unified model of information systems development success. Journal of Database Management , 21 (1), 80-101.
