The organization seeks to recruit a full time administer assistant that will offer administrative and office support to the managers at the workplace. The individual should be resilient, hardworking and can work independently without supervision ( Seaquist, 2012). The prospective officer holder ought to have high stress tolerance due to the large number of customers that the institution serves. Notwithstanding, the individual has to be self-regulating such that he or she is reliable and consistent at the workplace. Importantly, the candidate ought to be a problem solver with practical skills that can help achieve the customer’s expectations ( Grensing-Pophal, 2012) . Since the organization savors relationship with clients, the person should have congruent socializing skills that can enhance trust between the customers and the workers. On this note, the individual needs to be organized with a sense of time management so that all the duties are accomplished within the stipulated time.
The organization seeks an administrative assistance that will provide general as well as clerical support to the office and this includes mailing, faxing, scanning and copying documents to the management. In the course of the job, the officer holder needs to maintain the filing system both in hard and soft copies. Ideally, the individual has to sort, distribute and identify specific correspondences to the concerned managers so that they can provide response within a short time. Imperatively, the individual will have to manage the calendar of the managing director such that they organize and schedule meetings that relate to the scope of business of the firm. Additionally, the candidate needs to order supplies of the officer organize travel arrangements of the managers and reconcile expenditure reports ( Mongan, Kindler and Giguère, 2011) . More so, the successful interviewee will have to provide customer service to visitors that report to the office and give them directions to the manager that will be of help. Further, the person needs to answer phone calls and provide written reports about any incidences that may need attention of the leadership.
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The organization savors professionalism and the office holder will have to be vetted to confirm suitability to the job opening ( Edenborough, 2007) . Ideally, the prospective candidate should have proven record in the scope of the job from previous employment. Thus, experience of three years in a reputable organization is an ideal qualification. Due to the constant mailing, reception and communication, the officer holder has to have proficiency in Microsoft packages such as word, excel and outlook. More so, operation of standard office equipment such as computers, telephones and other machineries is a must. Since the successful candidate will have to communicate, direct and deal with issues that affect the customers, he or she has to have effective and excellent communication skills ( Arthur, 2012) . In fact, this will be helpful especially in solving problems that may arise especially when there is a problem of miscommunication and misunderstanding. Further, the individual needs to have proven research skills and can pay attention to the little details that may cause a problem to the institution. Notwithstanding, the person needs to have attained a bachelor degree from a reputable institution within the last five years. However, individuals with post graduate degrees and diplomas have an added advantage.
Interview Questions That May Be Illegal
What is our religion
Although this question may seem legitimate, it is an infringement of a person’s liberty to worship the god of their choice. Ideally, it may be a form of discrimination to some people.
How many children do you have
This is an infringement to the private life of an individual and the number of children may not have direct effect to the person’s availability at the workplace.
Do you take drugs?
This may lead to a form of discrimination especially if the person is on prescription drugs
How long have you lived in this country
All citizens have legal rights to work in the country and their stay in the country may not have an effect on their performance
Where is your residence?
This could cause a form of discrimination in the aspect that their residence has negative implication to the job.
Which is your political affiliation of party?
People have the right to support and be part of any political affiliation and this could be a basis of prejudice
Who did you vote for in the last election?
These questions undermine the liberty of involvement in elections and can be used to discriminate individuals
When do you possible want to retire?
This question could lead to age discrimination
Have you ever been arrested for any criminal activity?
This question undermines the moral position of the candidate
How often do you take sick days?
This question is based on the health of an individual and it could be construed as discrimination against specific sicknesses.
On the other hand, a number of questions are crucial in the interview as they determine the preparedness of the candidate to undertake the duties.
What are your career goals?
This question focuses on a person’s long term availability to the institution
What do you know about this institution?
The candidate should express the scope of business of the organization and how it works
Why did you apply for this job?
This question focuses on the passion and immediate priority of an individual
Why should this company hire you?
The candidate explains competencies and qualifications that make him or her suitable
What do you consider to be your strengths?
The interviewer notes the relevance of an individual to the institution
What do you consider to be your greatest achievement
The question focuses on past experiences and their contribution towards the individual
What are some of the challenges you faced at your previous job?
The person should explain some of the competencies and problem solving skills
What are the reasons for leaving your current job?
The candidate should provide realistic and practical reasons that prove a focused and innovative individual
What kind of work environment do you expect?
The interviewer notes the preparedness of the individual for the job
What is your style of communication and management
Candidate provides an overview of protocol and problem solving skills.
There is need for organization to savors professionalism and the office holder to be vetted to confirm suitability to the job opening. Therefore, the organization should recruit a full time administer assistant to facilitate in provision of administrative and office support to the managers at the workplace. Ostensibly, the organization emphasizes on administrative assistance that will provide general as well as clerical support to the office and this includes mailing, faxing, scanning and copying documents to the management. In fact, there is need to embrace excellent and efficient communication skills that are helpful especially in solving problems that may arise especially when there is a problem of miscommunication and misunderstanding.
References
Arthur, D. (2012). Recruiting, interviewing, selecting & orienting new employees . New York: American Management Association.
Edenborough, R. (2007). Assessment methods in recruitment, selection & performance: A manager's guide to psychometric testing, interviews and assessment centers . London: Kogan Page Ltd.
Grensing-Pophal, L. (2012). The everything job interview book: All you need to stand out in today's competitive job market . Avon, Mass: Adams Media.
Mongan, J., Kindler, N., Giguère, E. (2011). Programming Interviews Exposed: Secrets to Landing Your Next Job . New York, NY: John Wiley & Sons.
Seaquist, G. (2012). Business law for managers San Diego, CA: Bridge point Education, Inc
