Advancement in technology has played an enormous role in improving businesses. As a result, the firm has been able to control their activities more easily and efficiently. For instance, a company can hold a meeting online with the branch managers from different parts of the world. However, online business has also been faced with many challenges. Security being a crucial subject on the internet, it poses a significant problem to the online companies. For a meeting to be held online successfully, several devices need to be connected. Poorly designed devices are easy to expose the firm’s data for theft. Additionally, the organization’s privacy is at risk since the innovations are not entirely secure (Roussey, 2016). The level of standards in such a meeting can be lower due to a lack of best practices among the employees. Arguably, since the members in attendance are far from each other, they might not take a code of conduct seriously. Such challenges might affect the success of a meeting. In response, proper strategies need to put in place to regulate such events.
For an individual o enhance online security and privacy, several measures need to be taken into consideration. Installing a password manager and giving every member intended to in attendance is a crucial step. Also, all the accounts information for all the devices in use should be updated. Use of more than one-factor authentication is essential in enhancing data security. However, the privacy setting should be reviewed more often. Use of hardware security also is vital in ensuring that no unauthorized individuals can access a firm’s information. Besides, operating systems and software of all machines in use should be updated to provide efficient services. (Bursztein, 2016). Brower’s security warnings should also be taken seriously, and ensure necessary actions are taken. Employee’s code of conduct should also be up to standard. Despite the meeting being held online, an organization’s policies should be observed.
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In electronic communications, many elements can be used to influence the professional image. For instance, emails being the 21st-century business letters, they alter the professional perception of a firm. A direct subject line is essential in creating a good professional image. It should be descriptive to inform the recipient more about the email. Similarly, proper greetings indicate respect possessed by the sender. Correct spelling and grammar are significant for an easy understanding of the information. The contained information should be essential and relevant. In conclusion, the closing remarks should be explicit (Levchuck, n.d). Some individuals do not include vital information in their emails. Instead, they contain a lot of unnecessary information that is not relevant to the receiver. Such should be avoided for the email to portray a professional image. The message should contain the required information only. As a result, the data will be precise, and the receiver will not be bored to read it.
References
Bursztein E. (2016). How to Improve Your Online Security and Privacy in 10 Easy Steps. Retrieved from https://elie.net/blog/security/how-to-improve-your-online-security-and-privacy-in-10-easy-steps/
Levchuck C. (n.d). Five Elements of Effective Business Emails. Retrieved from https://www.monster.com/career-advice/article/five-elements-of-effective-business-emails-hot-jobs
Roussey B. (2016). 5 challenges Facing the Internet of Things. Retrieved from http://techgenix.com/internet-of-things-challenges/
