Various deep-rooted issues in cultures of organizations can prevent it from moving forward, especially in a world of information technology. IT is continuously evolving, requiring that an IT organization keeps in touch with the change of regulations, hardware, software, and sets of skills. Additionally, it must adequately address the ever-evolving business requirements of the company as well as the emergent technologies that assist the company in keeping the pace with its competition. Companies must, therefore, work to ensure that they fulfill their mission and achieve their goals using the most effective and efficient means without over-stretching their budgets.
Organization Culture and Top Three Challenges Present
Three of the most significant challenges the organization faces because of its organizational culture include IT security and privacy or cybersecurity, Cloud computing or virtualization and mechanisms for budgeting and controlling costs. Increased use of social media platforms and new technologies exposes the company to the risk of breach of cybersecurity and exposure of client information (Wang, 2019). Moreover, the company can use cloud computing that allows the employees to be flexible in their place of work. Provided the employee has access to the internet connection; they can access essential data from home or even when on holiday (Wang, 2019). Technologies for budgeting and controlling costs can assist the company in tracking its spending behaviors and ensuring maximum utilization of resources and minimum wastage.
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Three Technologies Changes Necessary
Cloud Computing.
Installment of cloud computing in the workplace entails two key components, and these include Service-Oriented Architecture (SOA) and cloud virtualization. SOA architecture enables the organization to gain access to computing solutions based on the cloud system (Haughey, 2019). The features of such a system can be modified on demand compared to how the needs of the organization change. Cloud virtualization enables the efficient delivery of cloud computing services to the organization and allows the employees to remain connected to their work even when outside the scope of their workplaces (Wang, 2019). Additionally, the system also allows for backup in the event of an emergency of a breakdown of the information system infrastructure.
Cyber Security.
Many tips on how to maintain cybersecurity focus on the habits of enhancing protection against external threats. The organization can focus on the secure development life cycle system, which includes processes and activities it agrees to perform for the release of every system or software. The process entails threat modeling, activities of security testing, and dynamic assessment of security requirements (Wang, 2019). Additionally, the organization does well to incorporate Artificial Intelligence (AI) strategies in its mechanisms. Although the technology is still at the nascent stage, it has ventured into fields like Healthcare, e-commerce, education, and gaming. Businesses, as well as government agencies, are working to harness machine learning and AI for data protection and the protection of other crucial information.
The nature of cyber-attacks continues evolving with the advent of new technologies. Consequently, the organization needs to incorporate AI in its automation of cybersecurity responses. AI has the capacity to react swiftly and predictively to every individual threat. Additionally, AI has the capability of allowing the organization to access the potentials of overall security in response to the changing landscape of threat perception (Wang, 2019). Machine learning can be used along with AI to increase cybersecurity by gathering essential information. Such intelligence will allow machines to learn and make independent decisions executing changes that minimize risks. For instance, the defense system of the AI software will roll out and start making instantaneous decisions once the malware has been infiltrated.
Budgeting and Controlling Costs.
Budgeting is an essential component for any given organization because it helps in the proper planning, forecasting, and implementation of all organization decisions. The organization can choose to budget for half the year or the entire year (Johanssona & Siverbo, 2014). The organization can make use of various computer applications developed with the sole intention of assisting in the budgeting process. Some of the best computer applications to use include Acorn, Personal Capital, Money Dance, Count About, Mint, Quicken, and Mvelopes. All the applications almost perform the same function of allocating a given amount of money to specific items with a few differences in their operation (Johanssona & Siverbo, 2014). Mvelopes operates by the traditional means of placing money in envelopes and then setting them aside until the next period of payment. This method is instrumental when setting aside money for the payment of employees and that or recurrent expenditure and the maintenance of the workplace.
Mint is the ideal computer software for people who have little knowledge of how to allocate their funds. The application dedicated certain amounts to specific items and even decided the amount of money to be used in each category. Count About is another option for people who want a software application that accesses their invoices and tracks their spending habits, and this is essential when it comes to proper budgeting strategies (Johanssona & Siverbo, 2014). Count About allows users to navigate to other budgeting software and harmonize their data for more efficient decisions. Another essential application that the organization can use is the Money Dance, which comes at the cost of $40 in a year and has capabilities like sounding the alarm whenever invoices are running due.
Plan for Evaluation and Acquisition of Technologies
The ideal plan for the implementation of the three technologies in the organization takes the form of spontaneous adoption of techniques as well as assimilation into the daily routine of the workplace. The organization should employ the use of Mvelopes software for budgeting at the cost of $40 a year since it is convenient, affordable, and easy to use. Additionally, it should employ the use of Acunetix Computer software, which is integrated software for protection against cybersecurity threats at the cost of $40 a year (Wang, 2019). Finally, the organizations should employ the use of Software As A Service (SaaS) which is a cloud computing software at the cost of $50 a year to enhance cloud computing capabilities and enhance organization performance (Johanssona & Siverbo, 2014).
Project Management Concepts from PMBOK
According to the Project Management Body of Knowledge (PMBK), some of the concepts of project management that apply to the three strategies that have been selected for implementation in the organization include project risk management, project cost management, and project time management. Time is an essential resource in the workplace, and this cannot be overlooked (Gholamzadeh et al., 2019). Project risk management is critical for the organization because it makes it easier to spot projects in trouble, it makes for fewer surprises, and it offers a better quality of data for the sake of efficient and effective decision-making strategies and elevates communication. Moreover, it makes the team remain focused, makes escalations easier and more transparent, and sets the expectation of success.
Management of project cost is essential because it assists in establishing controls for the specific values of the project. Moreover, it aids in the prediction of future expenses as well as expenditure, and this enables the management to know exactly how much money to set aside. Finally, it helps in predicting the prices to be maintained as the records for the business for future reference. Proper management of time ensures that the organization spends time on all the necessary activities to increase productivity and efficiency. Moreover, it reduces stress levels and helps the employees to work with expediency. Overall, proper time management ensures that the organization works with convenience, progression, and continuity.
References
Gholamzadeh, A., Feybi, C., Goni, A., Noman, M., Huma, M., Khan, H., et al. (2019). The imperative and research directions of sustainable project management. Journal of Cleaner Production, 31 (1), 117810. doi.org/10.1016/j.jclepro.2019.117810
Haughey, D. (2019). Project Management Body of Knowledge . Retrieved from Project Management Body of Knowledge: https://www.projectsmart.co.uk/pmbok.php
Johansson, T., & Siverbo, S. (2014). The appropriateness of tight budget control in public sector organizations facing budget turbulence. Elsevier, 25 (4), 271-283. doi.org/10.1016/j.mar.2014.04.001
Wang, S. (2019). Integrated framework for information security investment and cyber insurance. Pacific-Basin Finance Journal, 57 (1), 101173. doi.org/10.1016/j.pacfin.2019.101173
