Gantt chart and Work Breakdown Structure for Ohio Department of Human Services e-mail system update project

Evaluate System and User Requirements

Evaluate User Requirements

Record the complaint of users.

Record the request of users.

Weigh the request and complains of users.

Prioritize the requirement of users.

Evaluate System Requirements

Analyze the requirement of System Hardware

Analyze the requirement of System Interface

Analyze the requirement of Software Interface

Evaluate ODHS Network Suitability

Evaluate Network Infrastructure

Test the capabilities of Network

Identify the weakness of Network

Identify Required Hardware Upgrades

Evaluate the upgrades of Possible Hardware

Select the upgrades of the Necessary Hardware

Conduct E-mail System Selection

Identify Potential Vendors

Evaluate the capabilities of Vendor

Evaluate the cost of Vendor

Score Each Vendor

Select Vendor

Select Suitable E-mail solution

Evaluate the capabilities of E-mail Solution

Evaluate E-mail Solution Cost

Score Each E-mail Solution

Select E-mail Solution

Upgrade ODHS Network & Hardware

Upgrade Hardware

Develop the schedule of Hardware Upgrade

Install New Hardware

Test New Hardware

Upgrade Network

Develop the schedule of Network Upgrade

Install the New Network

Test the Network

Develop E-mail Training

Develop Training for E-mail System

Develop employee Training

Develop Training for the User Community

Conduct Training for E-mail System

Conduct training of employee

Send Training to User Community

Deploy E-mail System

Develop Deployment Plan

Identify Deployment Priorities

Identify risks of the Schedule

Develop Deployment Schedule

Execute Deployment Plan

Notify the deployment date to all users

Launch the system

Statement of The Email Upgrade

The vendor needs to use a specific approach to get services needed by their firm through the statement of work. The statement of work shows a specific type of assignment together with its level of quality of specific assignment. Hence, this statement is important as it provides a platform where vendors require to understand its principles. Below is a presentation of the statement for comprehensive study ( Harrison, & Lock, 2017) .

Scope 

It is important for the vendor to establish the requirements presented to them by the firm, hence illustrating the suitability and importance of the firm thus they will develop a strategy that would initiate the upgrade of the E-mail system. Likewise, they would train employees on how the new system work, making it easier to initiate the new plan with the endorsement of the administrators. The process of installing the new system will ensure that all the vendors have enough knowledge of their work using the new system thus meeting the requirement of the management ( Kerzner & Kerzner, 2017) .

Applicable Documents 

When transacting with the firm, the management requires the vendors to produce the required documents for membership services to be offered to them. The respective organization perceives these documents as provisional documents. Also, the presented documents during their demand are used to evaluate vendors and establish if they are carrying out their duties ( Meredith, Shafer Mantel Jr & Sutton, 2016) . Finally, the company uses these documents to identify and verify the qualification of their vendors.

Requirements 

In orders for the vendors to complete their assignments, the selected vendors need to assemble all the requirements to undertake a complete and successful E-mail upgrade. The assembling process involves taking all the technical materials that would help the selected vendors to commence and accomplish this upgrade on time. Additionally, the vendors need to be informed about what they should do to complete the upgrade ( Schwalbe, 2015) .

References

Harrison, F., & Lock, D. (2017).  Advanced project management: a structured approach . Routledge. 

Kerzner, H., & Kerzner, H. R. (2017).  Project management: a systems approach to planning, scheduling, and controlling . John Wiley & Sons. 

Meredith, J. R., Shafer, S. M., Mantel Jr, S. J., & Sutton, M. M. (2016).  Project management in practice . Wiley Global Education. 

Schwalbe, K. (2015).  Information technology project management . Cengage Learning.