Our organization is committed to the high company conduct in all the business deals in the area of operation. Our company maintains an effective and compliance program that meets all the external conditions. The ethics and compliance program is guided by values of integrity, respect, and excellence ("An Ethics and Compliance Program in Seven Steps," 2018) . The code of business conduct contains the main requirements for the company’s regulations. All the employees should receive training to understand the requirements of the code of conduct. The ethics and compliance program should be reviewed constantly due to the changes that take place in the business environment ("Compliance & Ethics Programs | Ethical Systems," 2018) . The major sections of the ethics and compliance program include:
Oversight
The chief and compliance officer is responsible for giving reports on the board compliance on ethical regulations. The chief and compliance officer can bring change in the organization by developing, implementing and monitoring the compliance of the employees on the ethics program. The chief and compliance officer collaborates with the C.E.O to make sure that the members of the company follow moral laws (Ferrell, Ferrell & Fraedrich, 2013) .
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Rules, Policies, and Resource Materials
The company’s code of conduct is distributed to the employees, the board of directors and suppliers. The organization’s code of conduct is available on the website. The company’s code of conduct outlines its commitment towards the federal business requirements (Greenberg, 2012) . The standards of conduct are changed as a result of the amendments of the laws or changes in the business operations (Ruddell, 2014).
The organization has general laws and regulations that address different compliance-related concerns such as employee relationships, human resource policies, rewards, and coding.
General Training to all Employees
The new employees have to attend training on ethics and compliance program. The existing employees receive training on ethics and compliance every year. The company’s code of conduct is used as a foundation of training. Some contract employees are required to attend the training (Wulf, 2011) . The active employees receive the ordinary ethical and compliance resources.
Specialized Compliance Training
The employees received customized training on company laws and privacy. The organization gives training to the employees when adopting a new policy. The company provides specialized training to the following employees:
Senior managers and board of directors
Employees in risky positions
Employees responsible for coding and giving rewards
The specialized training can be delivered through presentations or lectures.
Auditing and Monitoring
The company carries out an annual risks analysis to monitor and audit the compliance activities. The organization develops a work plan after assessing the ethics and compliance risks (Grudem, 2008). The audits include reviews of meetings with the employees, financial statements audits, rewards audits, privacy, safety and customer satisfaction.
Reporting and Communication
The compliance officers track the feedback or recommendations on ethical issues, external or internal audits, and employees' statements. The compliance officials use the company’s website to track the implementation and effectiveness of the recommendations ( Rae and Wong, 2012).
Corrective Action
The company analyzes the reported issues and takes the appropriate corrective action. The main aspects of every corrective action include:
Identifying the problem
Making necessary changes in the policies and processes
Offering training to the employees on the new or existing policies
Monitoring to make sure the employees comply with the policies
Take the suitable disciplinary action in the event of non-compliance on the policies
( Rae and Wong, 2012)
The compliance officers manage the improvement and incorporation of corrective action plans. The company can utilize resources from any department to investigate and implement the corrective action plan. The purpose of the corrective plan is to make sure that the customers receive quality products and services from the company ( Rae and Wong, 2012).
The scripture that can guide the ethics and compliance program is "Therefore whosoever heareth these sayings of mine, and doeth them, I will liken him unto a wise man, which built his house upon a rock: And the rain descended, and the floods came, and the winds blew, and beat upon that house; and it fell not: for it was founded upon a rock" ( Matthew 7:24-25, King James).
References
An Ethics and Compliance Program in Seven Steps. (2018). Retrieved from https://www.whistleblowersecurity.com/an-ethics-and-compliance-program-in-seven-s...
Compliance & Ethics Programs | Ethical Systems. (2018). Retrieved from https://www.ethicalsystems.org/content/compliance-ethics-programs
Ferrell, O. C., Ferrell, L., & Fraedrich, J. (2013). Business ethics: Ethical decision making and cases . Mason: South-Western.
Greenberg, M. D. (2012). Corporate culture and ethical leadership under the federal sentencing guidelines: What should the board, management, and policymakers do now? . Santa Monica, CA: RAND.
Grudem, W. (2008). Business for the Glory of God . Phoenix, AZ: Crossway Books.
Rae, S. B., & Wong, K. L. (2012). Beyond Integrity . (3rd Ed.) Grand Rapids, MI: Zondervan Publishing House.
Ruddell, L. (2014). Business Ethics – Faith That Works, 2nd Edition . Bloomington, IN Westbow Press.
The Holy Bible , King James.
Wulf, K. (2011). From codes of conduct to ethics and compliance programs: Recent developments in the United States . Berlin: Logos-Verl.
