Looking at its features, Microsoft project is specially designed for project management operations. Generally, this software is designed for creating plans, assigning resources to tasks, tracking and foot-printing overall progresses, administration, keeping budgets and evaluating workloads. The software formulates essential path schedules despite the fact that vital including the chain methodology third-party add-ons are often easily accessible. Schedules can be resource leveled and chains are visualized in Gantt chart. Furthermore, Ms Project can further identify various kinds of users. In this case, the diverse classes allow divergent stages of access to projects, views, and other types of data. On the other hand, custom items like calendars, tables, fields, filters and views can be stored in an enterprise global which can be commonly accessed by any type of user
Features
Using the MS project, the users are able to create budgets with regard to the project being worked on and the resource rates. Additionally, the user can share resource definitions amid projects with the use of a mutual resource pool. For each resource, there is a calendar that is used to define the days and shifts a resource is obtainable. The user can utilize the existing resource rates to help evaluate resource assignment expenditures often condensed and abridged in the resource level. Moreover, different resources can be allocated to various tasks in diversified plans while any of the tasks can be allocated to a number of resources. This software schedules tasks on the basis of resource accessibility as indicated in the resource calendars. Most importantly, all resources have the capability of being illustrated in a pool of resources.
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There is a number of other Microsoft software which are sandwiched and embedded within Microsoft project. The software enables the users to maximize and put into full use the software, these systems include Microsoft office project web access and Microsoft office project server. Simply, one may use the project server to amass and store all the information that is related to the project being worked on. While on the hand, the web access consents the user to display and update the stored information within the course of the project or at a later date. Conversely, to gain full admittance on web access an individual must be an authorized user. Based on this, the user is able to hover across databases.
Advantages
When it comes to usage, MS Project is friendly and easy to familiarize with. Apart from the friendly usability feature, Ms Project also effective in managing projects. First and foremost, one can perfectly set the commencement and accomplishment dates of the prerequisite of the given project period, budget, cost and quality. Still, the user can clearly launch, implement, control and shut down projects. More on this is that it supports the communication of reports.
There are 3D charts in MS project as well as various undo and redo alternatives. This feature is very useful especially in the case where the user may have committed an error. One can correct easily edits the job, save and continue. On the selection menu, an individual can see the view icon which holds resource usages, network diagram, Tracking Gantt, Gant chat, Calendar, resource Graph, task usage and the resource sheet.
It is ease to define working schedules in MS project by organizing all the tasks into different phases. More on this is that the user has the opportunity of identifying the risks of the project and therefore, can take necessary precautions. In the case where an individual intends to make a copy of the Gantt chart in Microsoft word or even in power point, the software will provide the option of copying the picture directly to the office wizard and then follow a few steps and the entire information is copied to the respective and required area.
Generally, the best part of MS project is that it can help the users cope up with ingenuities in the approximations of the period of each and every task. The software is easily accessible from any computer even without going through the entire hustle of installing it. MS project can be easily accessed by multiple authorized users. One can come up with charts and diagrams which are very useful in recording data. If one is a project manager, the user can easily control costs and project budgets. All the data are centralized and hence, a person can easily access any information one needs. An individual can further go ahead assign and allocate staff effortlessly.
In as much as MS project contains a considerable number of advantages, it doesn’t mean that the user won’t have challenges when working with it. To start with, when the user happens to be a project manager, it implies that one is obligated to teach and train other staffs on how to use the software. This means that if it happens that the person is working for any company, then that company must be prepared to cater for additional costs. Secondly, on usability, MS project is relatively slower compared to desktop applications. This means that some of the assigned tasks will tend to assume quite a slower pace. This is something that could easily jeopardize the operations.
Compared to other tools such as MS word and Excel in project planning and management, MS project is way ahead and indeed very effective. Firstly, MS project can split with respect to the set duration of different tasks, an element that is not available in Excel, Word or many other similar tools. Also, the software has different types of views such as the network diagram, Gantt chart and resource graph among others. Ultimately, in cost assign, the user can easily change the type of currency. These features are not available in desktop tools.
