Residents of Smalltown in the USA, this is to inform you of a serious weather forecast that we have been informed. A powerful storm is going to occur on twenty-eighth of August with a potential hurricane force of winds and heavy rain. It is advisable that we all heed to the instructions that come with this memo. Due to the location of our town, there are various aspects that we should be ready to expect and therefore the memo will give full instructions on how to go about it (McCall et al., 2010).
Firstly there is the expectation of various things such as frequent power outages, and a problem with the water system. We have identified the Smalltown Elementary School, 125 main street as the primary emergency shelter. It is because there is a proper large generator available that can sustain most if not all residents and the water system is a well, therefore, it cannot be disrupted (Thomas et al., 2016). We request all households to ensure that they move to the school in order to ensure their safety. There are those households that have the necessary emergency requirements and therefore may not require relocating. If your house can accommodate some people please provide assistance to those that do not have due to the high population currently in the summer period. It is paramount that we ensure the safety of our families and that of our neighbor considering we are a loving community (Thomas et al., 2016).
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We are also requesting that all families are accounted before and after the storm in order to ensure that we are all safe. Households that or of elderly people are requested to report at the sheriff’s office in order to have people help them relocate to the school. As said before kindly let us ensure that all our neighbors and friends are also taken care of. In the case of any problem feel free to communicate to the authorities who will inform the office of the director of health (Quinn, 2008). We know due to the town’s location we are always prone to the storms and cooperation amongst ourselves is key in order to survive the experience. To those visiting the town kindly coordinate with residents in order to understand the program and where the school is located (Quinn, 2008).
There will be personnel that will be available to help with the various activities that will be taking place. They include; full-time police, health department, fire department and volunteer emergency management. Full-time police are available to ensure security for all of us as we move and relocate to the availed location which is the school (Thomas et al., 2016). They are there to ensure that there is no commission and panic amongst the residents. The health department is to ensure that all those in hospitals and sick at home are well taken care of and taken to the shelter in time. In a case of any casualties during the storm, they will be on standby to present medication to the victims.
The fire department will mainly help in case of a breakout of fire and building collapsing. There may be fires due to the hurricane and short circuits caused by the heavy rainfall. It is the responsibility of the fire department to put it out and those building that collapses with people inside they will cater for them. Volunteer emergency management is the crew that will be mainly helping with the relocation of people (Thomas et al., 2016). It is made up of anyone who intends to help during the storm. There are still openings for those who are interested. Considering the fact that there are also many visitors in town, they may need some help. The volunteer team will be working closely with the full-time police (Thomas et al., 2016).
In conclusion, kindly let us work together with as a society to ensure that everyone is safe before and after the storm. It is sad that we have to go through this experience but it is our sincere hope that we get through it safely. Be safe.
Director of Health for Smalltown, USA.
References
McCall, R. T., De Vries, J. V. T., Plant, N. G., Van Dongeren, A. R., Roelvink, J. A., Thompson, D. M., & Reniers, A. J. H. M. (2010). Two-dimensional time dependent hurricane overwash and erosion modeling at Santa Rosa Island. Coastal Engineering , 57 (7), 668-683.
Thomas, T. L., Friedman, D. B., Brandt, H. M., Spencer, S. M., & Tanner, A. (2016). Uncharted Waters: Communicating Health Risks During the 2014 West Virginia Water Crisis. Journal of Health Communication , 21 (9), 1062-1070.
Quinn, S. C. (2008). Crisis and emergency risk communication in a pandemic: a model for building capacity and resilience of minority communities. Health Promotion Practice , 9 (4 suppl), 18S-25S.
