If you were asked to advise someone on how to prepare for and deliver an outstanding presentation, what would you say? For each step listed, state why it is essential.
Preparing a presentation is the single most essential part of making a successful performance. It lays out the crucial foundation for framing down an effective delivery (Hartigan, Mone, & Higgins, 2014). Below are ways of preparing for a presentation.
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Begin with the key discussion points. This will help you to come up with the points you want to hammer home as well as sticking to the standard style that will provide a good understanding.
Know your onlookers. This entails understanding their degree of familiarity or knowledge with the subject that you want to discuss (Hartigan et al., 2014). This will be essential since it will help you to prepare the presentation to the audience you expect.
Identify the objectives of the meeting. It involves determining g whether its purpose is to inform or persuade. This will play a key role in ensuring that the presentation provides the necessary function.
Design a Script. This a brilliant idea. It will offer you with the benchmark which can be used to refine and practice things. Subsequently, it will also help you to write everything out and begin changing or modifying the words freely.
Consider using simple words or language that the audience can understand. The listeners may not understand acronyms or jargon, and they will feel unsatisfied if your discussion comprises of complicated language.
Find your speaking style. It involves discovering your own groove since some people are calmer while others are ultra-enthusiastic. This will help you to enhance your enthusiasm and confidence during the talk.
Familiarization. Go to the presentation room when it is not being used to have an overview of the environment. This will also boost your confidence during the meeting.
Why progress reports are an integral part of project communications? What should they include? How are they different from a final report?
Progress reports are an essential part of project communication since they enlighten team members and clients about the current updates, achievements, objectives and problems of the project. Thus, it plays a critical role for any project communication since it provides an understanding on the status of different project elements which are in line with budget and timeline (Houldin, & Saboor, 2016). Therefore, the progress report is a communal document which acts as an open and reliable obligation by the project manager as well as the project group members to attain a specific level under a set time. A progress report constitutes the following:
The current level of project performance
Achievements made after the first report.
Stipulated corrective measures.
Advancement toward tenacity of the initially identified grievances.
The milestones expected to be completed in the following reporting period.
The premeditated corrective actions.
On the other hand, the objective of the final report is to provide a summary or an overview of the project. Thus, it is not an accretion of progress report. In that, the final report is used to list the project successes, performance and lessons learnt with the motive of identifying the advancements made in project conveyance for the future use (Houldin, & Saboor, 2016). For that reason, the final report involves:
The original goals of the project
The depiction of the scheme
The gradation at which the original project plans were attained.
The initial needs of the customers
The actual and the predicted advantages to the customer as a result of the project.
Examine information from the final-acceptance evaluation.
Future recommendations
A series of all the deliverables given to the customer.
References
Hartigan, L., Mone, F., & Higgins, M. (2014). How to prepare and deliver an effective oral presentation. Bmj . doi:10.1136/bmj.g2039.
Houldin, J., & Saboor, V. (2016). Final Performance Progress Report. Doi: 10.2172/1247516.
