How Project communications and Interactions will work, between the Project manager, the stakeholders, and the Project Team
It is vital that the project communications and interactions work through a constructive relationship with the stakeholders and the team members. The functionality of these interactions will determine how long the project will last. The industry’s best practices rely on the engagement of the stakeholders in the communications and interactions plan. The first way the communication and interaction process will work between the stakeholders, project manager, and the project team is by monitoring how engaged in the project the various individuals are. Monitoring their activities means that records on the procedures are kept to know what to do in the future. The concept also allows for a straightforward analysis of the relevant strategies to be used for specific essential goals to be reached (Kerzner, 2013). A registration of the stakeholders keeps a record of their impact on the project. It is also an excellent way to ensure that communication and interaction form the individual basis of their involvement with the project. With the registration of all stakeholders, it becomes easy to manage their grievances and track their level of commitment. Communications and interactions require a formal and organized operation of the project.
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Issues to be Concerned about in forming the project team
It is necessary that the project team have members who are sufficient for the project to be a success. As the team manager, the project team recruitment process has to align with the team development goals and stages. The first issue to be concerned with is the choice of a good leader. The leader has to be a source of encouragement for the rest of the team members. The team leader determines the number of opportunities that the members have for them to develop. Finding a team member with the characteristics suitable is very crucial. One other issue is to make sure that all the individuals put aside their personal goals and objectives (Bourdeau & Barki, 2013). The common goal has to be encouraged by a good leader to make the team move towards one direction and set an excellent pace for the project. The issue is followed by the necessary process to get things done by the team, by assigning tasks, making decisions, managing conflicts as they arise, among other procedures. The stages are a determinant of the level of cooperation that is within the team.
Situational Factors that may affect the Project Team’s Performance.
The level of stress in individual members of a team or the general squad is a determinant of the performance that is bound to get witnessed by the team. The first situational factor may be scarcity. Few members than the intended number of a team will affect how a unit functions. The other factor is the inconsistency of members of the group. Some members may serve the team for a limited amount of time. Disparity reduces the rate at which the project team reaches its goals and objectives. Team members may get scattered in various parts of the corporate offices which makes it hard to develop a high-performance team. The decisive factors may be such as discipline among the members and their ingenuity in taking up tough tasks.
Project Pitfalls to Watch out for
In the development process of this project, there are bound to be pitfalls based either on the project objectives or not (Bourdeau & Barki, 2013). The first trap to watch out for is the targets and deadlines set for specific tasks. The aims and timetables need to be realistic to avoid stressing out the project team members. The objectives of the project should be clear and the relevant documents provided for better understanding of the goals. In several cases, projects fail from their conception to the point of execution. The project plan should show potential in its design with relevant questions that lead to the primary objectives and goals of the project based on the specific timeline.
References
Bourdeau, S., & Barki, H. (2013). Toward a typological theory of information system project team management styles. In 8th Pre-ICIS International Research Workshop on Information Technology Project Management (IRWITPM 2013) (p. 125).
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling . John Wiley & Sons.
