Introduction
All of the people involved in a process, must be informed and aware of the process adopted in order to manage any potential risks. The individuals involved in the risk management process include event organizers, participants, team players, spectators and even volunteers. It is, therefore, the duty of event organizers to inform all the people involved in this event of their responsibilities and roles.
Risk Management Plan
This risk management plan will strictly follow the following seven primary steps:
Identification of the event and stakeholders
Despite the fact that the organization must have held a similar event, it is essential to review and then update the risk management plan. Usually, the first step entails outlining the type of event. Identifying all of the elements of this event is critical. First, there exists the need to understand that it is a one-day volleyball marathon sports event. The event is purposed to raise money to fight cancer within the local community (Bahr & Engebretsen, 2011). The next step is to entail the identification of major stakeholders who are to be impacted by the event. In this one-day volleyball marathon sports event, potential stakeholders include the participants, event sponsors, the government, the local authority, the spectators and the general public.
Delegate your assignment to our experts and they will do the rest.
Identification of the risks and their causes
At this phase, risk identification will focus on three main stages. First will be the determination of what exactly is likely to go wrong and secondly, will be the establishment of how this may happen. In this process, a systematic approach will be used to identify the risks and their potential. The event organizers will have to brainstorm, focus on past event records and incidents, talk to the participants, the staff, and the volunteers and inspect the venue and all equipment.
The next step will entail an identification of whatever might go wrong. According to Bahr & Engebretsen, (2011), the organizers at this stage will focus on what might harm people in the event of a risk with the example of an incendiary material resulting in a fire risk. Further, there is the need to understand the legal obligations that might potentially be breached by the event.
The next step is the identification of potential causal factors. This will entail going through the identified potential risks in order to understand how they might occur. For instance, causal factors for risks in the event might include; course markers spaced far apart, lack of adequate event marshals and failure to provide clear route details. The last step is to apportion responsibility for the risks during the event. It is important to understand who will be responsible for the equipment used. As such, it will be their responsibility to assure event security, but only after they have been correctly briefed on all the event equipment, regulations and further have assumed signatory status with respect to the potential risks.
Identify controls for the risk
It is important to make all the potential risks acceptable. When focusing on all of the unacceptable risks, the following are the options that might be applied: avoiding the risk, minimizing and also, transferring the risk to another party (Hopkin, 2014). When the risk associated with the event is too great, then there is no need to continue with the event. The specialist will advise the organizers in relation to the transferability of the risk, especially to a certified insurance company. Participants’ responsibility for risk must be communicated effectively to all the participants, who must be made aware of the risks in order to ensure that they accept to sign to predetermined conditions for successful participation.
Performance of a risk analysis
The organizers will analyze the risks in order to ascertain the likelihood of their realization together with the associate potential impact. Consideration should be made of past events so as to determine the level of risk management. Understanding the likelihood of risk is critical whereby a certain risk has about 90%+ likelihood of incidence, a likely risk has 70-89% likelihood, a moderate risk has a 30-69% likelihood of occurrence, an unlikely risk has a 5-29% probability of occurrence and rare risk has less than 5% likelihood of incidence (Bahr & Engebretsen, 2011).
Impact of the risk is ascertained based on whether or not it is extreme, and therefore likely to cause either death or permanent disability, Major such that it might cause fractures and facial injuries, Moderate in that it may result in dislocation, and resultant incapacitation of participant, Minor where the injury is contusions, sprains and lacerations, and insignificant where it causes bruises, therefore, the participant shall continue to participate (Bahr & Engebretsen, 2011).
Evaluation of the risks
This step is to involve setting a priority order as regards dealing with all of the identified risks. Any low risk has to be accepted but with routine procedure while any medium risk is to be handled so as to lower impact likelihood. All critical risks are unacceptable and therefore, must be eliminated.
Implementation and communication of the risk
Effective implementation is critical to the realization of the risk management objective. The plan must be communicated to all of the stakeholders of the event (Hopkin, 2014). Consultations coupled with communication with the participants, the local community, and the local authority is important. Communication ensures that everyone understands their personal roles and responsibilities within the frameworks of the event.
Monitoring and review
Keeping track of event proceedings is critical to ensuring that the organizers respond to all issues in a manner that’s timely (Hopkin, 2014). Any monitoring should be based on the content of the event and the strategies used during the event. After successful completion of the event, the holding of debrief of activities in the course of the event, focusing on health and safety is important.
Conclusion
In conclusion, in order to have effective risk management, there is a need to ensure that primary responsibilities are specifically assigned to particular individuals, more specifically in areas including driving risk review, monitoring and reviewing risks, communication and team training on risk management.
References
Bahr, R., & Engebretsen, L. (Eds.). (2011). Handbook of Sports Medicine and Science, Sports Injury Prevention (Vol. 17). John Wiley & Sons.
Hopkin, P. (2014). Fundamentals of risk management: understanding, evaluating and implementing effective risk management . Kogan Page Publishers.
