Digitization has been disruptive to a number of sectors including data science and supply chain management. Maintenance management is among the industries experiencing the effects of advancements in technology and Computerized Maintenance Management Software (CMMS) is central to this revolution.
Organizations have relinquished the dependency on traditional hierarchical systems in inventory and operations management. The cumbersome paperwork was largely inefficient and limited preventative and predictive maintenance. Maintenance management software is credited with assisting companies to cut operations costs, extend life of their assets, and execute large-scale inventory management.
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Basic Functions of CMMS
CMMS Software assists manufacturers cut costs in a number of ways:
Highly comprehensive centralized database with multiple data points for easy access of information and prediction of maintenance needs.
Monitors equipment and has the capability to trigger call to action alerts in cases of malfunctions, enhancing preventative maintenance and life span of equipment in the process.
Ensures adherence to regular audits, compliance with regulatory standards, and provide constant stream of data for future analysis and forecasting.
CMMS software assists in implementation of lean processes by eliminating time-consuming administrative tasks and enhancing high levels of vigilance and accountability not found in traditional systems. CMMS systems can be used to integrate departmental operations and third-party suppliers in ways that improve efficiency and cut costs.
Improves Relationships with Vendors
In most businesses, the challenges of dealing with third-party vendors and suppliers remain hidden. The situation is complicated in cases where companies outsource equipment maintenance. Under the circumstances, vigilance is necessary to ensure conformity to platforms that improve resource management, assist in vendor evaluation, and facilitate open flow of communication between all stakeholders. CMMS can be deployed to accomplish all these tasks.
Through its end-to-end solution, the software grants easy access to information for vendors and other stakeholders, thus helping in the performance of routine operations in a single location. The system ensures clarity, credibility, and validity in information improving organization of pages and documents in the process. The strategy potential reduces the likelihood of communication errors between the manufacturer and the vendor. In addition, it is possible to track any emerging issues with vendors, giving the business owner the opportunity to prevent avoidable losses by terminating relationships that are proved non-beneficial.
Streamlines Preventative Maintenance
Maintenance is a costly undertaking for any given company, and the approach adopted in its implementation can have significant cost implications. Studies on maintenance costs reveal that implementing preventative maintenance saves 12-18% of the cost compared to reactive maintenance. CMMS system, through its vigilance features enhances preventative maintenance, thus ensuring the company does not incur avoidable costs that lead to asset losses. The system gives businesses autonomy of asset management by aligning and scheduling all prospective operations.
In the era where all aspects of the business are connected and share information through Internet of Things (IoT), CMMS offers business owners the advantage proximity to their assets. The owners are able to keep track of every major or minor detail and institute appropriate measures to prevent unwanted incidents from happening. The system provides alerts that ensure emerging issues are addressed promptly.
Improves Internal Communication
Efficient and effective communication is critical to the success of any business. CMMS systems have the ability to improve internal communication by providing a centralized and accurate recording system. Therefore, the company management is able to ensure timely delivery of objectives, tasks, and success projections demonstrating clarity and accountability. The CMMS system is an indispensable asset in the manufacturing industry where profitability is dependent how well assets, resources, and throughput are maintained. The system operates based on the late Stephen Covey principle of “accountability breeding response ability”, implying that integration into organizational operations prepares the company to respond to operation demands with agility.
CMMS is taking an integral role in manufacturing companies due to its potential to reduce costs by streamlining operations and preventative maintenance. The system drives the trends in the global work order management systems, which is projected to grow to an approximated $700 million by 2023. CMMS benefits transcend its usefulness in tracking orders because it brings alive the concept of real time collaboration between stakeholders. Integrated operations facilitate sharing of information with the right people at the right, thus creating efficiency in operations.
