Introduction
The greatest threat to data security while using electronic data storage in healthcare is human error. However, it is possible to prevent these human errors from occurring or minimize them through the implementation of a training program focusing on information security (Ghazvini & Shukur, 2017). There has been an upsurge in training programs focusing on awareness of information security. However, there is still a lack of substantial evidence to prove their effectiveness in the work environment. Several guiding principles can be used to create an effective training program. The principles help the organization identify the existing needs that staff should be aware of and develop a customized training plan. Every staff in the organization should appreciate and comprehend the significance of data compliance and know how to incorporate it into the workflow (Ghazvini & Shukur, 2017) accurately. An effective training program should cover the data that should be protected, ways of labeling data, data organization, data sharing protocols, disposing data, and the significance of backing up vital data.
Identifying data that should be protected
Information security awareness training should be done regularly at a specifically given interval. This ensures that the new staff becomes acquainted with the program, and the old staff is given a refresher course. Data compliance training should not be a onetime thing that happens once in a while; it should be an integral part of the organization's daily activities. The healthcare system deals with a lot of personal data daily that needs to keep confidential, so data compliance and security should be a culture (Ghazvini & Shukur, 2017) .
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Hire a specialist to conduct the training
A qualified and competent individual must perform staff training on data compliance. Data compliance training involves more than just someone presenting a few PowerPoint slides; it should be done comprehensively. The training should ensure that the staff is well equipped and competent on the matter rather than just ticking off the training box. The technique might appear costly with time, but it is cheaper than multiple lawsuits or a tainted reputation (Ghazvini & Shukur, 2017) .
The use of graphic tools to teach
In some cases, it might not be possible to physically assemble all the staff members in one place for training if they are not in the same geographic location. In such a case, graphic tools like videos can be shared, followed by tests that need to be passed to resume duty. These graphic tools can also be used after hiring an expert as a follow up to evaluate how much the staff absorbed, and their engagement (Ghazvini & Shukur, 2017) .
Random Software patch competency tests
Healthcare facilities make use of different types of software that employees use on a daily basis. Random competency tests on the use of software patches will ensure that every employee is conversant with the software and is updated on any updates made. Software competency is essential as, without them, there is a high chance of the machines becoming affected by malware or data becoming breached. The data compliance training will cover the use of software, using software patches and management guidelines for patches (Ghazvini & Shukur, 2017) .
Declining Social engineering attempts
It is essential to teach employees on ways to identify a social engineering attempt and steps to follow it; they realize they've been targeted. The majority of data breaches are initiated by a social engineering hit that succeeds. Hackers mostly target people and use them to acquire the access they are searching for. Many of them use links on social media platforms like Facebook or LinkedIn, which is a con game to allow them access into the network (Ghazvini & Shukur, 2017) .
Identifying identity theft
Data breach, in some cases, happens, and once that happens, a lot of data is available in the internet's dark realms. Data thieves often use stolen data for medical privileges, financial gain, social security collection, or criminal activities. It is possible to create fake accounts and access any existing accounts using the stolen data. Identity theft negatively reflects on the organization leading to the customers losing their confidence and trust in the organization. Therefore, all staff members should be thoroughly trained in identifying red flags associated with identity theft, regulations to follow when dealing with the issue, and consequences (Ghazvini & Shukur, 2017) .
Identifying scams using phishing email
Email scamming has become common, and it is essential to make sure employees can easily identify them. Some might be tough to identify, but many have similarities that make it easy to identify, like grammatical mistakes in the address or domain name, suspicious links in the email, requests for personal data, etc. (Ghazvini & Shukur, 2017) . Employees should be cautioned on interacting with unexpected emails. The data compliance training should include the use of creative phishing emails to see how the staff responds.
Password choosing protocol
Individuals dealing with sensitive data need to be enlightened on the best practices to choose a secure password. Passwords should be unique and contain more than eight letters, numbers, characters, or all. The two-factor authentication (2FA) or the multifactor authentications (MFA) are additional methods to secure your data (Ghazvini & Shukur, 2017) . The training should also emphasize the significance of having different passwords for personal and work accounts.
Screen locking and safe browsing
Training should include emphasizing the importance of locking the screens after use to lock out prying eyes and safe browsing to avoid malware attacks (Ghazvini & Shukur, 2017) .
Reporting incidences
The training should comprehensively cover what individuals should expect when data breach, malware, or any other incident occurs, how to identify cybersecurity threats, steps to take when the incident occurs, who to inform and how to handle the compromised machine.
Conclusion
Today the world has been digitized in such a way that data can be shared with just a single click. This has led to an upsurge in the concern for privacy protection as the laws governing personal information regulation are frequently changing. Data compliance and information security need to be instilled so deep in employees that it becomes their second nature (Ghazvini & Shukur, 2017).
References
Ghazvini, A., & Shukur, Z. (2017, November). Review of information security guidelines for awareness training program in healthcare industry. In 2017 6th International Conference on Electrical Engineering and Informatics (ICEEI) (pp. 1-6). IEEE .
