The project will seek to engage youths between the age of 20 and 25 years with the aim being towards management of alcoholism. Alcoholism remains as one of the key issues affecting a significant number of youths today; thus, creating the need for having to engage in a project that would be of value towards dealing with this issue. The project seeks to identify some of the underlying factors contributing to alcoholism, as well as, trying to outline some of the notable effects associated with the vice. The expectation is that this would pave the way for a structured approach through which to help the high number of youths that are facing key challenges in dealing with alcoholism. Additionally, this will also serve as a guarantee that the youths would be in a rather proactive position of having to deal with other mental issue such as stress and depression among others.
Scope
Project Justification
Alcoholism remains as a key challenge affecting a significant number of youths in the society. The project seeks to create an avenue through which to identify and manage some of the underlying causes while seeking to minimize the effects associated with increased consumption of alcohol amongst the youth.
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Project Characteristics and Requirements
Youth engagement forums
Follow-up programs
Product User Acceptance Criteria
The acceptance criteria would reflect more on the fact that the youth would be willing to share information touching on the key contributors to the issue of alcoholism, which would serve as a guarantee that indeed this would work as a strategic outcome towards building or defining progress.
Summary of Project Deliverables
Project management-related deliverables : business case, scope statement, WBS, schedule, stakeholder analysis.
Product-related deliverables : SWOT analysis, cost breakdown, Gantt chart, communication plan, risk assessment.
Stakeholder Analysis
| Name | Position | Internal/ External | Project Role | Contact Information |
| William Smith | Project Manager | Internal | Overall Planning, executing, monitoring and controlling the project | +1-770 671-6453 |
| Jane Parker | Resource Manager | Internal | Management of resources assigned to the project, assess training needs of the employees and engage in career development | +1-770 873-8480 |
| Project Team | Employees | Internal and External | Contribute to the overall objectives of the project. Perform the assigned project task in order to capitalize on a positive progress in the project | +1-770 453-1212 |
| Project Client | Youths, Community | External | Take part in the project by providing information concerning the project | +1-770 090-0097 |
| Steering Committee | Management representatives, government representative and community representatives | Internal and External | Oversee the entire project, provide guidance and strategic direction | +1-770 009-6890 |
| Name | Level of Interest | Level of Influence | Potential Management Strategies |
| William Smith | Very High | Very Influential | Delegation, contingency planning |
| Jane Parker | High | Influential | Integration, proper communication |
| Project Team | High | Influential | Innovation, effective communication |
| Project Client | Medium | Influential | Communication |
| Steering Committee | Very High | Very Influential | Strategic Management |
Business Case
Introduction
Alcohol Justice seeks to engage with youths with the specific focus being towards dealing with the issue of alcoholism. The organization recognizes the fact that the number of youths engaging in alcohol intake has increased significantly within the last few years, which serves as a key challenge.
Business Objective
The business objective for Alcohol Justice is to engage in education of the youths, who are facing challenges or issues associated with alcoholism. The organization seeks to build its capacity towards building partnerships to allow for efficiency in dealing with alcoholism as one of the notable social issues.
Current Situation
The current situation reflects on the fact that the number of organizations or agencies dealing with issues associated with alcoholism are somewhat limited in their efforts due to lack of proper engagement structures. That acts as a key expectation for Alcohol Justice as it builds its proactive nature in seeking funding to help achieve success in its approaches.
Critical Assumption
The main assumption that the organization will operate by is that it is likely to encounter serious resistance not only from the youths but also from the companies engaging in alcohol production and distribution.
Recommendation
The main recommendation is that the organization, Alcohol Justice, may need to find new approaches through which to establish a clear basal outcome in trying to create a platform through which to engage with the youths, especially those dealing with alcoholism.
Preliminary Project Requirements
The preliminary project requirements include:
Acquisition of project training material
Training of staff involved in the training
Engagement with the local administration on matters of licensing for purposes of training
Budget Estimate
The budget estimate associated with the project is $50,000.
Schedule Estimate
The project will take a maximum period of 12 months.
SWOT Analysis
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Positives |
Negatives |
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Internal Factors |
Strengths |
Weaknesses |
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Adequate skills and experience in dealing with the issue of alcoholism in the society. Available resources to complete the project. A dedicated project team that capitalizes on innovations and work hard for the success of the project. Proper planning and management skills that help in enhancing the success of the project. |
Inadequate funding required for the successful completion of the project Availability of other competing projects within the region Lack of adequate time to complete the project. |
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External Factors |
Opportunities |
Threats |
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Technological and infrastructural developments. Collaboration from community and the government stakeholders. The need to rehabilitate the affected youths in the society. |
Political intervention to control projects focusing on alcoholism Resistance from the youths affected by the issue of alcoholism |
Community Engagement
Education of the youth on ways to avoid high consumption of alcohol as a way of dealing stress.
Identification of impacts associated with alcoholism among the youth in the community
Understanding how the community is pushing youths towards alcoholism and abuse of drugs
Reporting on some of the key risk factors associated with alcoholism among the youth
Youth Engagement
Creating effective strategies that would allow for change in the way the community deals with youths.
Cost Breakdown
|
Item |
Number Requested |
Cost per Item |
Total Cost |
| Hiring of a social hall to aid in building a strategic platform where to engage both the community and youths | 120 days | $300 per day | $36,000 |
| Payments for keynote speakers in the forums on matters of alcoholism | 4 | $1,200 | $4,800 |
| Awareness campaigns conducted in the community to help youths understand the impacts associated with alcoholism | $3,000 | ||
| Technical equipment used during the course of the forums | $2,000 | ||
| Cost of preparation for the completion report of the project | $1,800 | ||
| Miscellaneous | $2,400 | ||
| TOTAL | $50,000 |
Critical Path or Gantt Chart
| Stage | Task |
Activity by Months from the start of the project |
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Months |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
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| 1 | Preparation for community and youth engagement (Project planning stage before actual engagement in the project) | ||||||||||||
| 2 | Community and youth engagement (Forums through which to establish a clear understanding of the issue) | ||||||||||||
| 3 | Data collection (Collection of data from multiple sources on the issue of alcoholism as it relates to the youth) | ||||||||||||
| 4 | Report preparation and making viable recommendations on approaches to help in dealing with the issue of alcoholism | ||||||||||||
Communication Plan
Stakeholder Communications Requirements
In project management, communication is a crucial element that helps in enhancing the delivery of information to capitalize on the success of the project. Stakeholders in a project are required to focus on enhancing their communication skills to enhance effectiveness within the project. The stakeholders require to have an understanding of the mode of delivery that would be implemented for communication and the requirements for each.
Community Summary
| Stakeholders | Communications Name | Delivery Method/Format | Producer | Due/Frequency |
| William Smith | Purposeful communication | Memo, email, meeting | Project Manager | Daily |
| Jane Parker | PR and Marketing | Project Manager | Daily | |
| Project Team | Reporting | Team Gantt | Project Manager | Weekly |
| Project Client | Reporting | Meeting | Project Manager | Weekly |
| Steering Committee | Purposeful communication | Meeting | Project Manager | Weekly |
Comments/Guidelines
The stakeholders will engage in a different type of communication, which will help in the provision of adequate and accurate information concerning the progress of the project on a daily, and weekly basis.
Escalation procedures for resolving issues
The establishment of proper communication channels is a crucial measure to resolve issues that may arise concerning the project.
Revision procedures for this document
The project manager will chair the revision process of the document, where the steering committee will engage in the review to ascertain parts that require revision.
Risk Assessment
Methodology
The methodology used as part of this project is interview.
Risk Categories
The main risk category to consider as part of the project involves inaccurate information given by the youths involved in the project as participants.
Risk Probability and Impact
The risk probability can be categorized as medium considering that all the information is scrutinized and evaluated for accuracy with the aim being towards avoiding any underlying negative outcomes. Regarding the impacts, what must be noted is that any inaccurate information given may result in an inaccurate conclusion with regard to the problem of alcoholism affecting the youths in the community.
Risk Documentation
The project manager will document risks based on their probability with the aim being towards establishing a clear platform through which to deliver on set objectives.
