The project will focus on the change of information technology with portfolio and resources management. Resource management systems play an essential role in the implementation of information technology that helps in enhancing business practices in any organization. The project will seek to identify and recommend processes that would increase the transformation of Information Technology. The project will focus on the provision of information concerning the resource management systems that are critical in the change of information technology through the portfolio in any given organization. Additionally, the project will provide consulting services to the public concerning the factors that should be considered in the transformation of information technology in any business venture. The project will define the importance of focusing on portfolio and resource management systems when analysis factors that concern information technology.
Scope
Project Justification
Information technology is a crucial factor that helps in the development of an organization, considering that the majority of activities tend to implement the use of technology. The implementation of proper resource management systems in an organization helps in enhancing the success of an organization. The project will seek to identify the relationship between the transformation of information technology and resource management.
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Project Characteristics and Requirements
Analysis of information technology and resource management systems
Pilot program to test the resource management system and their impact on transforming information technology.
Product User Acceptance Criteria
The user acceptance criteria will be based on the fact that companies will be willing to adapt the resource management systems in a bid to engage in the transformation of the information technology in their basic operations.
Summary of Project Deliverables
Project management-related deliverables: business case, scope statement, and stakeholder analysis.
Product-related deliverables : SWOT analysis, cost breakdown, Gantt chart, communication plan, and risk assessment.
Stakeholder Analysis
| Name | Position | Internal / External | Project Role | Contact Information |
| Clement Bruce | Project Manager | Internal | Planning and controlling activities involving the project | +1-908 453-8765 |
| Richard Ratner | Information Technology expert | Internal and External | Coordinating all IT programs associated with the project | +1-908 653-8132 |
| Patricia Walters | Resource Manager | Internal | Management of project’s resources | +1-908 903-9746 |
| Alex Hartley | Project Coordinator | External | Oversee all activities concerning the project | +1-908 003- 1143 |
| Project team | Employees | Internal and External | Engage in all activities that concern the project | +1-908 651-1091 |
Business Case
Introduction
The project will target business organizations that engage in the use of resource management systems to enhance the transformation of information technology. The plan recognizes the fact that the implementation of technological advances in matters concerning resource management has a significant impact that contributes to effectiveness in various business operations.
Business Objective
The objective of the project entails focusing on strategies to incorporate resource management systems and portfolios in a bid to engage in the transformation of information technology. The portfolio and resource management system is likely to create a structured approach through which to ensure that all expected functionalities are handled effectively and efficiently.
Current Situation
The current situation facing different organizations involves the use of information technology to undertake various processes concerning resource management. In that case, IT transformation becomes a significant issue that requires an organization to focus on portfolio and systems that would initiate the change of IT systems.
Critical Assumption and Constraints
The central assumption in the project is that the majority of organizations will seek consultation services concerning the implementation of technology in resource management in a bid to find transformations through portfolio and systems. The assumption reflects more on the fact that the consultation services would help create a somewhat proactive platform through which to build capacity for the business.
Recommendation
The main recommendation entails establishing business strategies that may help in enhancing the transformation of information technology through the implementation of proper portfolios and resource management systems in different organizations. The use of this management system in other organizations would mean that businesses would be in a better position to deliver on the best outcomes in terms of meeting some of the underlying needs and demands from individual clients.
Budget Estimate
The estimated budget for the given project is $100,000. The estimate is based on the establishments that will be undertaken to ensure that the project is successful in meeting the set goals and objectives. The budget will also be of great value towards ensuring that the project can maximize its expected outcomes while seeking to create a positive impact for the business in delivering on its set out projections.
Schedule Estimate
The project is estimated to run for approximately 18months, which will be enough time to capitalize on the transformations of information technology.
Potential Risks
The main risk that would be experienced when running the project involves the failure of the resource management systems, thereby affecting the transformation of information technology in the organizations. In the event of a breakdown of the system, it creates a high possibility of business failure considering that the business will rely wholly on the use of this system to determine its functionality.
SWOT Analysis
|
Strengths |
Weaknesses |
|
A qualified and skilled manager with the ability to run the project towards the set goals and objectives. Planning and management skills to run the project. A dedicated team of experts that have adequate knowledge and experience regarding technology |
Lack of sufficient resources to complete the project. Inability to reach out to different organizations |
|
Opportunities |
Threats |
|
Increased technological advancement in business management. The availability of different resource management systems in organizations. Globalization, which requires the company to transform its information technology systems to meet the global standards. |
The development of resource management software and tools that helps in the transformation of IT. Poor established or lack of portfolio establishment in the organization |
Cost Breakdown
|
Item |
Number Requested |
Cost per Item |
Total Cost |
| Portfolio | 1 | $30,000 | $30,000 |
| Resource Management System | 1 | $20,000 | $20,000 |
| Staff training on the use of the new system | $10,000 | ||
| IT Support | $10,000 | ||
| Database management for the new resource system used as part of enhancing capacity for system | $20,000 | ||
| Miscellaneous | $10,000 | ||
| TOTAL | $100,000 |
Critical Path or Gantt Chart
| Stage | Task |
Activity by Months from the start of the project |
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| 1 | Preparation for the implementation of portfolio and resource management systems | ||||||||||||||||
| 2 | Implementation of the systems based on the information gathered as part of creating that structured approach to business success | ||||||||||||||||
| 3 | Evaluation of success for the systems depending on the set expectations in comparison with the efficiencies that have been brought out from the new system. | ||||||||||||||||
| 4 | Report preparation with the sole focus being towards determining whether the new system has been able to deliver on its expected outcomes. | ||||||||||||||||
Communication Plan
Stakeholder Communications Requirements
Communication is a vital aspect of project management, considering that it helps in the delivery of information across different levels of management. Stakeholders in a given project are required to focus on the implementation of appropriate communication channels and skills in a bit to capitalize on the achievement of goals and objectives.
Communications summary
| Stakeholders | Communications Name | Delivery Method/Format | Producer | Due/Frequency |
| Clement Bruce | Purposeful communication | Email, Internal memo, meetings | Project Manager | Daily |
| Richard Ratner | Reporting | Project Coordinator | Daily | |
| Patricia Walters | Reporting | Project Coordinator | Daily | |
| Alex Hartley | Reporting | Meeting | Project Coordinator | Weekly |
| Project Team | Reporting | Meeting | Project Coordinator | Weekly |
Comments/Guidelines
The different modes of communication between the stakeholders in the given project help in ensuring that the information concerning the project is passed effectively to avoid instances of miscommunication.
Escalation procedures for resolving issues
The methods for determining communication issues within the project will entail the establishment of strategies to communicate information based on urgency through different levels of management.
Revision procedures for this document
The process for revising the paper will involve various meetings between all the relevant stakeholders of the project to identify elements that may require revision.
Risk Assessment
Methodology
The methodology that will be implemented in the risk assessment is the qualitative analysis method, which focuses on analyzing the nature of risk.
Roles and Responsibilities
The leading role of the risk management plan is to focus on understanding the seriousness of the risk in a bid to identify mitigation measures that would be necessary to overcome the threat.
Budget and Schedule
Considering that risk management is a vital aspect of project management, it is necessary to focus on adequate budgetary allocations and proper scheduling in a bid to enhance effectiveness. The fiscal appropriations, in this case, will be approximately $5, 000.
Risk Categories
The main risk category in the project entails the provision of inaccurate information regarding the implementation of resource management systems and portfolios in organizations.
Risk Documentation
Risk documentation is an activity that is undertaken by the project manager and project coordinator to ensure that all the necessary aspects concerning the impact and the probability of the risks are documented.
