The privacy of employees within an organization is a critical factor. The employer has an obligation of ensuring that all employees’ information and activities within the organization are protected. Ideally, there should be a guideline on how the employer should protect and disclose information about the employees. Advocates have a right to gain access to information of employees within an organization that is under investigation or an individual who is of interest to the authorities in a pending case ( Hung, Shen & Kang, 2017) . Ideally, there should be a warrant of access issued by the federal court. The warrant provides the advocates with the right and freedom to access information pertaining to employees’ activities and data without the warrant, access to such information should be denied by the employer.
When the advocate visited the organization and requested information about one of the employees, the management had the responsibility of protecting the privacy of the employee in question. Providing the file to the advocate without a warrant would be illegal and a breach of the non-disclosure agreement between the employee and the employer ( Hung, Shen & Kang, 2017, December) . Ideally, there are numerous acts in the constitution enumerating the relationships between employees and employers and data protection. When there is a breach in employees’ data within an organization, it is impossible to guarantee the safety and security of the employees.
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Upon the advocate leaving, it would be necessary to look into the case of the individual of interest. Assessing the activities of the individual in question would aid in ensuring that there is a better way of addressing issues including providing personal files to the advocate. Also, the management should contact the relevant legal authorities to a certain the authenticity of the advocate ( Hung, Shen & Kang, 2017, December) . Usually, an imposter may have visited the premises asking for the information of the named employee. Providing the information without a background assessment of the advocate would have violated the privacy of the employee.
References
Hung, S. Y., Shen, K. J., & Kang, T. C. (2017, December). Factors Influencing Employees’ Attitude Towards Personal Information Privacy. In Workshop on E-Business (pp. 38-46). Springer, Cham.
