In the recruiting and hiring process at the workplace, confidentiality is a crucial component. As a recruiter, when one gathers candidates’ information through forms and interviews, they are expected to keep this information secure to protect the integrity of the process of recruiting. Furthermore, through each process confidential information will be shared and discussed by the candidates. Another importance of having confidentiality is that it helps develop trust between the candidate and the recruiter. Through trust, candidates can exude confidentiality in sharing their personal information.
Also, confidentiality is importance as it reveals that the company is in compliant with the law. Furthermore, there are various data protection laws in place to protect an employee’s personal information. According to the Privacy Act of 1974, the government control how agencies handle personal identifiable information (Vilhuber, 2017). This includes any form of data that could potentially identify an individual’s social number, name, and any other personal information. Protecting data ensures the company does not find itself in law suits for breaching of confidential information of their employees.
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Throughout the recruitment process, various steps can be taken to protect confidentiality. First, separate folders should be considered for various employees to prevent the mix up of information in the process. Secondly, confidential documents must be stored in different files. During the process, candidates should be interviewed one at time, to avoid the mix up of information and should only be accessible to the recruiting panel that needs to know. When hired, employees should be encouraged to avoid leaving confidential information on their desks before going home. Also, they should refrain from leaving their gadgets on as confidential information can be visible through their monitors. Lastly, the organization should develop well written policies and procedure for protecting confidentiality in the recruiting process.
Reference
Vilhuber, L. (2017). Confidentiality Protection and Physical Safeguards (LatAm version).
