Writing a report for any event, be it for an organization or personal business, it is essential to note down all the important figures. These figures should be able to be turned into meaningful data for easy interpretation. This includes dates, events, and concepts dealing with the trend under observation. To ensure this is the case, an administrator would need to pay keen attention to the method of data collection used, as well as the type of sources used. The first step into writing a report is coming up with a topic for the report. The item should be concise and straightforward, yet should capture the attention of the reader by hinting to the thesis being discussed. Therefore, the topic should reflect the argument for the report. For example, if the report is about measures for HR improvement practices within an organization, the topic should be something like, ‘Improving HR Practices.” The item is short, yet reflects on the report’s thesis. A report is only as authentic and credible as the type of sources used. One primary source for any report is interviewing the stakeholders involved. A report on improving HR practices should, therefore, feature direct interviews with HR management as well as employees to ensure the credibility of the data given. Other sources include scholarly articles and journals in the same field which can be found from previously conducted researches. Unscholarly sources like Wikipedia are not advisable because the data given therein cannot be easily traced to a particular setting of interest. The information provided in such references may also be outdated thus rendered irrelevant. Given the fact that scholarly sources to be used for writing a Report may be voluminous, therefore tricky to read and comprehend in such a short amount of time, one of the strategies that could be used is scanning.
Scanning of texts enables an individual to scuttle across sentences to get valuable information which they could then capitalize on. Compared to scanning, skimming is not an effective method of reading articles for a report. This is because skimming places great emphasis on subtitles rather than individual sentences. Another essential element of writing a report is the mode of writing to be used. Progress reports are the most convenient to write since they not only summarize a given phenomenon but additionally, they leave enough room for future research work. Progress reports, on the other hand, enables an organization to keep track of particular strategies, following through to the implementation stage. Biasness in a report occurs when the report only considers one side of the debate presented. Such a statement does not give equal opportunity for both sides of the spectrum to be represented. Intensive research is supposed to cover all the parties involved. A report should not be slanted to either side since this hinders the effectiveness of the strategy implemented to answer the pressing question. For instance, if a report on HR practices were to be slanted to favor the employees’ arguments, then the strategy implemented by the organization might be harmful to the organization’s production in the end. The audience for the progress report is the organization’s board of directors. This report is instrumental in the organization’s management in implementing strategies that seek to improve the employees’ welfare. In this case, the audience expects to find a summary of some of the pressing issues and challenges employees go through, the HR strategies put in place so far to answer to these issues, and their shortcomings. Lastly, the report should contain a recommendation on some of the steps that should be taken to improve the already existing strategies, as well as the proposal on other policies that should be enacted.
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