Digital archiving is the process of preserving valuable records for long term use for efficient retrieval of relevant documents for use and reuse. The process involves using technology in managing naturally digital documents and those that were converted to a digital form over the cycle of information management. Materials to be digitized should be original, authentic, usable, and reliable.
The process of archiving requires one to spend much time understanding the scope of the project. This involves knowing in detail what is to be digitized and why, the target audience, how to achieve the process, availability of metadata, a budget of the whole project, and any rights associated with the data.
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Digital storage is the process of safekeeping large amounts of information in a small space with the intention of ease sharing data among many users. Scanners are the primary tools used for creating data formats that are storable in computers. The method used for storing data should not become obsolete quickly. ISO 8601:2004 Portable Document Format (PDF) provides a consistent approach for version tracking for an extended period. The file format should also be easy to emulate from the older version to a newer version in an event where migration is expensive or unachievable.
Digital delivery is the transfer of information among electronic devices such as computers and mobile phones. This allows the movement of information to many users through various devices. The ease of access to information is determined by user groups and where they should find that information. In the modern digital world, making information accessible is through search engines like Google or Bing search, and the keyword is used to optimize the search engine. Search engine optimization is achieved by indexing the associated data sources with search engines like Google or Bing.
